diff --git a/apps/red-ui/src/app/screens/file/file-preview-screen/file-preview-screen.component.html b/apps/red-ui/src/app/screens/file/file-preview-screen/file-preview-screen.component.html
index 7c2c5a804..6fd9e3d1d 100644
--- a/apps/red-ui/src/app/screens/file/file-preview-screen/file-preview-screen.component.html
+++ b/apps/red-ui/src/app/screens/file/file-preview-screen/file-preview-screen.component.html
@@ -226,6 +226,7 @@
 </section>
 
 <redaction-full-page-loading-indicator
+    [message]="loadingMessage"
     [displayed]="!viewReady"
 ></redaction-full-page-loading-indicator>
 
diff --git a/apps/red-ui/src/app/screens/file/file-preview-screen/file-preview-screen.component.ts b/apps/red-ui/src/app/screens/file/file-preview-screen/file-preview-screen.component.ts
index 9f325bddc..4778f5077 100644
--- a/apps/red-ui/src/app/screens/file/file-preview-screen/file-preview-screen.component.ts
+++ b/apps/red-ui/src/app/screens/file/file-preview-screen/file-preview-screen.component.ts
@@ -29,7 +29,7 @@ import { FileActionService } from '../service/file-action.service';
 import { AnnotationDrawService } from '../service/annotation-draw.service';
 import { AnnotationProcessingService } from '../service/annotation-processing.service';
 import { FilterModel } from '../../../common/filter/model/filter.model';
-import { MatMenuTrigger } from '@angular/material/menu';
+import { tap } from 'rxjs/operators';
 
 const KEY_ARRAY = ['ArrowLeft', 'ArrowRight', 'ArrowUp', 'ArrowDown'];
 
@@ -84,6 +84,7 @@ export class FilePreviewScreenComponent implements OnInit {
     get activeViewerPage() {
         return this.instance?.docViewer?.getCurrentPage();
     }
+
     private projectId: string;
     private _activeViewer: 'ANNOTATED' | 'REDACTED' = 'ANNOTATED';
     private instance: WebViewerInstance;
@@ -103,22 +104,28 @@ export class FilePreviewScreenComponent implements OnInit {
     public filters: FilterModel[];
 
     private _activeMenuAnnotation: AnnotationWrapper;
+    loadingMessage: string;
 
     public ngOnInit(): void {
-        this._loadFileData();
-        this.appStateService.fileStatusChanged.subscribe((fileStatus) => {
+        this._loadFileData().subscribe(() => {});
+        this.appStateService.fileStatusChanged.subscribe((fileStatus: FileStatus) => {
             if (fileStatus.fileId === this.fileId) {
-                // no more automatic reloads
-                // this._reloadFiles();
+                this._loadFileData().subscribe(() => {
+                    this.viewReady = true;
+                    this.loadingMessage = null;
+                    this._cleanupAndRedrawManualAnnotations();
+                });
             }
         });
     }
 
     private _loadFileData() {
-        this._fileDownloadService.loadActiveFileData().subscribe((fileDataModel) => {
-            this.fileData = fileDataModel;
-            this._rebuildFilters();
-        });
+        return this._fileDownloadService.loadActiveFileData().pipe(
+            tap((fileDataModel) => {
+                this.fileData = fileDataModel;
+                this._rebuildFilters();
+            })
+        );
     }
 
     private _rebuildFilters() {
@@ -150,6 +157,8 @@ export class FilePreviewScreenComponent implements OnInit {
 
     public reanalyseFile($event: MouseEvent) {
         $event.stopPropagation();
+        this.viewReady = false;
+        this.loadingMessage = 'file-preview.reanalyse-file';
         this._reanalysisControllerService
             .reanalyzeFile(this.appStateService.activeProject.project.projectId, this.fileId)
             .subscribe(async () => {
@@ -433,7 +442,7 @@ export class FilePreviewScreenComponent implements OnInit {
     viewerReady($event: WebViewerInstance) {
         this.instance = $event;
         this.viewReady = true;
-        this._annotationDrawService.drawAnnotations(this.instance, this.fileData.entriesToAdd);
+        this._cleanupAndRedrawManualAnnotations();
     }
 
     filtersChanged(filters: FilterModel[]) {
diff --git a/apps/red-ui/src/app/screens/file/model/file-data.model.ts b/apps/red-ui/src/app/screens/file/model/file-data.model.ts
index f3e623d1c..f055d3aaf 100644
--- a/apps/red-ui/src/app/screens/file/model/file-data.model.ts
+++ b/apps/red-ui/src/app/screens/file/model/file-data.model.ts
@@ -1,7 +1,13 @@
-import { ManualRedactionEntry, ManualRedactions, RedactionLog } from '@redaction/red-ui-http';
+import {
+    FileStatus,
+    ManualRedactionEntry,
+    ManualRedactions,
+    RedactionLog
+} from '@redaction/red-ui-http';
 
 export class FileDataModel {
     constructor(
+        public fileStatus: FileStatus,
         public annotatedFileData: Blob,
         public redactedFileData: Blob,
         public redactionLog: RedactionLog,
@@ -12,7 +18,9 @@ export class FileDataModel {
         return this.manualRedactions.entriesToAdd.filter(
             (e) =>
                 e.status !== 'DECLINED' &&
-                !this.redactionLog.redactionLogEntry.find((r) => r.id === e.id)
+                !this.redactionLog.redactionLogEntry.find((r) => r.id === e.id) &&
+                new Date(e.processedDate).getTime() >
+                    new Date(this.fileStatus.lastUpdated).getTime()
         );
     }
 }
diff --git a/apps/red-ui/src/app/screens/file/service/file-download.service.ts b/apps/red-ui/src/app/screens/file/service/file-download.service.ts
index 46c2e0898..9d27048e6 100644
--- a/apps/red-ui/src/app/screens/file/service/file-download.service.ts
+++ b/apps/red-ui/src/app/screens/file/service/file-download.service.ts
@@ -40,7 +40,7 @@ export class FileDownloadService {
         );
 
         return forkJoin([annotatedObs, redactedObs, reactionLogObs, manualRedactionsObs]).pipe(
-            map((data) => new FileDataModel(...data))
+            map((data) => new FileDataModel(this._appStateService.activeFile, ...data))
         );
     }
 
diff --git a/apps/red-ui/src/app/screens/project-listing-screen/project-listing-screen.component.ts b/apps/red-ui/src/app/screens/project-listing-screen/project-listing-screen.component.ts
index 3d6863f0b..7771d3457 100644
--- a/apps/red-ui/src/app/screens/project-listing-screen/project-listing-screen.component.ts
+++ b/apps/red-ui/src/app/screens/project-listing-screen/project-listing-screen.component.ts
@@ -1,4 +1,4 @@
-import { Component, OnInit, ViewChild } from '@angular/core';
+import { ChangeDetectorRef, Component, OnInit, ViewChild } from '@angular/core';
 import { Project } from '@redaction/red-ui-http';
 import { AppStateService, ProjectWrapper } from '../../state/app-state.service';
 import { UserService } from '../../user/user.service';
@@ -35,6 +35,7 @@ export class ProjectListingScreenComponent implements OnInit {
     constructor(
         public readonly appStateService: AppStateService,
         public readonly userService: UserService,
+        private readonly _changeDetectorRef: ChangeDetectorRef,
         private readonly _dialogService: DialogService
     ) {}
 
@@ -239,6 +240,7 @@ export class ProjectListingScreenComponent implements OnInit {
         }
 
         this.displayedProjects = filteredProjects;
+        this._changeDetectorRef.detectChanges();
     }
 
     private _checkFilter(project: ProjectWrapper, filters: FilterModel[], validate: Function) {
diff --git a/apps/red-ui/src/app/screens/project-overview-screen/project-overview-screen.component.ts b/apps/red-ui/src/app/screens/project-overview-screen/project-overview-screen.component.ts
index 62831d654..ea5554fb3 100644
--- a/apps/red-ui/src/app/screens/project-overview-screen/project-overview-screen.component.ts
+++ b/apps/red-ui/src/app/screens/project-overview-screen/project-overview-screen.component.ts
@@ -1,4 +1,4 @@
-import { Component, OnDestroy, OnInit, ViewChild } from '@angular/core';
+import { ChangeDetectorRef, Component, OnDestroy, OnInit, ViewChild } from '@angular/core';
 import { ActivatedRoute, Router } from '@angular/router';
 import {
     FileStatus,
@@ -57,6 +57,7 @@ export class ProjectOverviewScreenComponent implements OnInit, OnDestroy {
         private readonly _uploadStatusOverlayService: UploadStatusOverlayService,
         private readonly _reanalysisControllerService: ReanalysisControllerService,
         private readonly _router: Router,
+        private readonly _changeDetectorRef: ChangeDetectorRef,
         private readonly _translateService: TranslateService,
         private readonly _fileDropOverlayService: FileDropOverlayService
     ) {
@@ -147,7 +148,7 @@ export class ProjectOverviewScreenComponent implements OnInit, OnDestroy {
     }
 
     public reloadProjects() {
-        this.appStateService.loadAllProjects().then(() => {
+        this.appStateService.getFiles().then(() => {
             this._calculateData();
         });
     }
@@ -240,8 +241,11 @@ export class ProjectOverviewScreenComponent implements OnInit, OnDestroy {
     }
 
     public canOpenFile(fileStatus: FileStatus): boolean {
-        // TODO check correct condition for this
-        return !this.isError(fileStatus) && !this.isProcessing(fileStatus);
+        return (
+            !this.isError(fileStatus) &&
+            !this.isProcessing(fileStatus) &&
+            this.appStateService.isReviewerOrOwner(fileStatus)
+        );
     }
 
     public sortingOptionChanged(option: SortingOption) {
@@ -326,6 +330,7 @@ export class ProjectOverviewScreenComponent implements OnInit, OnDestroy {
         }
 
         this.displayedFiles = filteredFiles;
+        this._changeDetectorRef.detectChanges();
     }
 
     private _checkFilter(file: FileStatus, filters: FilterModel[], validate: Function) {
diff --git a/apps/red-ui/src/app/state/app-state.service.ts b/apps/red-ui/src/app/state/app-state.service.ts
index e3762d1b4..ed04f000a 100644
--- a/apps/red-ui/src/app/state/app-state.service.ts
+++ b/apps/red-ui/src/app/state/app-state.service.ts
@@ -221,6 +221,9 @@ export class AppStateService {
     }
 
     async getFiles(project?: ProjectWrapper) {
+        if (!project) {
+            project = this.activeProject;
+        }
         const files = await this._statusControllerService
             .getProjectStatus(project.project.projectId)
             .toPromise();
@@ -231,8 +234,8 @@ export class AppStateService {
             for (const oldFile of oldFiles) {
                 if (oldFile.fileId === file.fileId) {
                     // emit when analysis count changed
-                    if (oldFile.numberOfAnalyses !== file.numberOfAnalyses) {
-                        this.fileStatusChanged.emit(oldFile);
+                    if (oldFile.lastUpdated !== file.lastUpdated) {
+                        this.fileStatusChanged.emit(file);
                     }
                     found = true;
                     break;
@@ -473,4 +476,11 @@ export class AppStateService {
         this._appState.dictionaryVersion = result.dictionaryVersion;
         this._appState.ruleVersion = result.rulesVersion;
     }
+
+    isReviewerOrOwner(fileStatus: FileStatus) {
+        return (
+            fileStatus.currentReviewer === this._userService.userId ||
+            this.isActiveProjectOwnerAndManager
+        );
+    }
 }
diff --git a/apps/red-ui/src/app/utils/full-page-loading-indicator/full-page-loading-indicator.component.html b/apps/red-ui/src/app/utils/full-page-loading-indicator/full-page-loading-indicator.component.html
index f928bb8ba..1d0a97d28 100644
--- a/apps/red-ui/src/app/utils/full-page-loading-indicator/full-page-loading-indicator.component.html
+++ b/apps/red-ui/src/app/utils/full-page-loading-indicator/full-page-loading-indicator.component.html
@@ -1,4 +1,5 @@
 <section class="full-page-load-section" *ngIf="displayed"></section>
 <section class="full-page-load-spinner" *ngIf="displayed">
     <mat-spinner diameter="40"></mat-spinner>
+    <h1 class="heading-l" *ngIf="message">{{ message | translate }} {{ message }}</h1>
 </section>
diff --git a/apps/red-ui/src/app/utils/full-page-loading-indicator/full-page-loading-indicator.component.scss b/apps/red-ui/src/app/utils/full-page-loading-indicator/full-page-loading-indicator.component.scss
index 3b2159b87..41151fbea 100644
--- a/apps/red-ui/src/app/utils/full-page-loading-indicator/full-page-loading-indicator.component.scss
+++ b/apps/red-ui/src/app/utils/full-page-loading-indicator/full-page-loading-indicator.component.scss
@@ -19,5 +19,6 @@
     z-index: 1000;
     justify-content: center;
     align-items: center;
+    flex-direction: column;
     display: flex;
 }
diff --git a/apps/red-ui/src/app/utils/full-page-loading-indicator/full-page-loading-indicator.component.ts b/apps/red-ui/src/app/utils/full-page-loading-indicator/full-page-loading-indicator.component.ts
index 63b267fd1..381756d46 100644
--- a/apps/red-ui/src/app/utils/full-page-loading-indicator/full-page-loading-indicator.component.ts
+++ b/apps/red-ui/src/app/utils/full-page-loading-indicator/full-page-loading-indicator.component.ts
@@ -1,4 +1,4 @@
-import { Component, Input, OnInit } from '@angular/core';
+import { Component, Input } from '@angular/core';
 
 @Component({
     selector: 'redaction-full-page-loading-indicator',
@@ -7,4 +7,5 @@ import { Component, Input, OnInit } from '@angular/core';
 })
 export class FullPageLoadingIndicatorComponent {
     @Input() displayed = false;
+    @Input() message: string;
 }
diff --git a/apps/red-ui/src/assets/i18n/en.json b/apps/red-ui/src/assets/i18n/en.json
index 81d38da0c..613efa3e7 100644
--- a/apps/red-ui/src/assets/i18n/en.json
+++ b/apps/red-ui/src/assets/i18n/en.json
@@ -462,6 +462,7 @@
         }
     },
     "file-preview": {
+        "reanalyse-file": "File reanalysis in progress... ",
         "view-toggle": {
             "label": "Redacted View"
         },